Privacy Policy

Last Updated: April 27, 2025

1. INTRODUCTION

Stoked Leagues Ltd. (“we”, “our”, “the Company”) is committed to protecting the privacy of users of our website and services. This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you visit our website (stokedleagues.com), use our services, or interact with us in any other way.

This policy complies with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable data protection laws.

2. CONTACT INFORMATION

Stoked Leagues Ltd. 333 Meadows Blvd, Mississauga, ON L4Z 1G9 Phone: +1 (647) 687-9237 Email: [email protected] Website: stokedleagues.com

3. INFORMATION WE COLLECT

3.1 Information You Provide Directly

We may collect the following information when you register on our website, make a purchase, participate in surveys, communicate with us, or use our services:

Full name
Contact information (email address, phone number, postal address)
Payment information (credit card number, billing address)
Date of birth
Gender
Information about sports skills and experience
Emergency information and contacts
Uniform size and team preferences
Photographs and videos (when provided or taken during events)

3.2 Information Collected Automatically

When you visit our website, we may automatically collect certain information, including:

IP address
Browser type and version
Operating system
Pages visited and time spent
Navigation patterns and user behavior
Information about the device used to access the site

We use cookies and similar technologies to collect this information. You can find more details in our Cookie Policy.

4. HOW WE USE YOUR INFORMATION

We use the collected information for the following purposes:

Providing and maintaining our services
Processing and completing transactions
Managing league and team registrations
Sending league-related communications, including schedules, updates, and notifications
Personalizing your experience on our website
Improving our website and services
Sending newsletters, promotional offers, or surveys (with your consent)
Complying with legal obligations
Resolving disputes and troubleshooting problems
Preventing fraudulent or unauthorized activities

5. LEGAL BASIS FOR PROCESSING

We process your personal information based on the following legal grounds:

Performance of a contract: To provide you with the services you have requested
Consent: When you have given your explicit consent to process your data
Legitimate interests: When processing is necessary for our legitimate interests and your privacy rights do not override these interests
Legal obligation: When we are required to process your information to comply with the law

6. DISCLOSURE OF YOUR INFORMATION

We may share your personal information with:

6.1 Service Providers

We work with third-party service providers who help us operate our business and deliver services, such as payment processors, web hosting services, email service providers, and web analytics services. These providers have limited access to your information and are contractually obligated to protect it.

6.2 Regulatory and Legal Authorities

We may disclose your personal information when required by law, in response to legal proceedings, or to protect our rights, privacy, safety, or property, or that of the public.

6.3 Business Partners

With your consent, we may share information with business partners to offer products or services that may interest you.

6.4 Other Users

Certain information, such as player names and match results, may be visible to other league users.

We do not sell or rent your personal information to third parties.

7. INTERNATIONAL DATA TRANSFERS

Stoked Leagues Ltd. primarily operates in Canada. However, to process and store your personal information, we may transfer data to servers located outside of Canada. We ensure that any international data transfers comply with applicable data protection laws and that appropriate safeguards are implemented to protect your information.

8. DATA SECURITY

We have implemented appropriate technical and organizational security measures to protect your personal information against accidental loss, unauthorized use, alteration, or disclosure. These measures include:

Encryption of sensitive data
Firewalls and malware protection
Strict access controls
Regular security audits
Staff training on privacy and security practices

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

9. DATA RETENTION

We retain your personal information only for as long as necessary for the purposes for which it was collected, including compliance with legal, accounting, or reporting requirements.

The criteria used to determine our retention periods include:

The length of time we have an active relationship with you
Whether there is a legal obligation to which we are subject
Whether retention is advisable in light of our legal position (such as applicable statutes of limitations, litigation, or regulatory investigations)

10. YOUR PRIVACY RIGHTS

Depending on your location, you may have the following rights regarding your personal information:

Right to access: Request a copy of the personal information we hold about you
Right to rectification: Request that we correct inaccurate or incomplete information
Right to erasure: Request that we delete your personal information in certain circumstances
Right to restrict processing: Request that we suspend processing of your personal information
Right to data portability: Request that we transfer your information to another organization or to yourself
Right to object: Object to the processing of your personal information in certain circumstances
Right to withdraw consent: Withdraw consent at any time where we rely on consent to process your information

To exercise any of these rights, please contact us using the information provided in Section 2.

11. CHILDREN’S PRIVACY

Our services are intended for individuals over the age of 13. We do not knowingly collect information from children under the age of 13. If you are a parent or guardian and believe your child under 13 has provided us with personal information, please contact us immediately. If we discover that we have collected personal information from a child under 13 without parental consent verification, we will take steps to delete that information.

For participants under 18 but over 13, we require consent from a parent or guardian before collecting and using their personal information.

12. COOKIE POLICY

Our website uses cookies and similar technologies to enhance your browsing experience. Cookies are small text files that are stored on your device when you visit our website.

We use the following types of cookies:

Essential cookies: Necessary for the basic functioning of the website
Performance cookies: Help us understand how visitors interact with our website
Functionality cookies: Allow the website to remember your preferences and choices
Advertising cookies: Used to display relevant advertisements and measure the effectiveness of advertising campaigns

You can control and manage cookies through your browser settings. However, disabling certain cookies may affect the functionality of our website.

13. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically to reflect changes in our information practices or for other operational, legal, or regulatory purposes. The most recent version will always be available on our website. We recommend that you review this policy regularly to stay informed about how we protect your information.

For significant changes, we will make reasonable efforts to notify you, such as through a prominent notice on our website or by sending you an email.

14. DISPUTE RESOLUTION

If you have any concerns or complaints about how we handle your personal information, please contact us first, and we will make our best effort to resolve the issue promptly.

If you are not satisfied with our response, you may file a complaint with the Office of the Privacy Commissioner of Canada or your local data protection authority.

15. ADDITIONAL INFORMATION FOR RESIDENTS OF OTHER JURISDICTIONS

15.1 Quebec Residents

Quebec residents may have additional rights under Quebec’s Act Respecting the Protection of Personal Information in the Private Sector.

15.2 Residents of Other Canadian Provinces

Some Canadian provinces have their own privacy laws that may apply in addition to PIPEDA. We respect the rights you may have under these provincial laws.

16. CONSENT

By using our website and services, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy.

You may withdraw your consent at any time by contacting us, understanding that such withdrawal may affect our ability to provide you with certain services.